Privacy Policy

ShipJobs operates the candidate job portal and related hiring tools used by maritime employers, manning agencies, and ship operators. We act as a data processor when employers use our applicant tracking features, and as a data controller for your candidate account and platform activity.

We collect information you provide directly and data generated when you use the platform:

• Account details: name, email address, phone number, and login credentials.
• Candidate profile: rank, sea service, vessel experience, certifications (CoC, STCW, medical), documents, resume/CV, and career preferences.
• Job activity: saved missions, applications, search history, and communications related to vacancies.
• Technical data: IP address, browser type, device information, and cookies required for secure sign-in.

We use your data to operate the service and help you find maritime career opportunities:

• Match you with relevant job postings and surface fast career opportunities.
• Share your candidate profile and application materials with employers when you apply or express interest in a role.
• Allow verified employers to search internal talent pools where you have opted in or applied.
• Verify credentials, prevent fraud, and keep the platform secure.
• Send service notifications about applications, interviews, and account activity.
• Improve search relevance, platform performance, and user experience.

When you apply for a job or make your profile visible for hiring, we share relevant profile information with the employer posting that role. This may include your contact details, employment history, certifications, documents you uploaded, and application answers.

Employers are independent organizations. Once your profile is shared for a specific opportunity, that employer may process your data under their own privacy practices for recruitment purposes. We contractually require employers to use candidate data only for lawful hiring and to protect it appropriately.

We do not sell your personal information to third parties.

Depending on your location, we rely on one or more of the following legal bases:

• Performance of a contract — to provide job search, applications, and account services you request.
• Legitimate interests — to improve matching, secure the platform, and support efficient maritime recruitment.
• Consent — for optional marketing, analytics cookies, or profile visibility beyond a direct application.
• Legal obligation — where maritime compliance, record-keeping, or regulatory requests require it.

We keep your account and profile while it remains active. Application records are retained to support hiring history, dispute resolution, and compliance with maritime employment regulations. You may request deletion of your account subject to legal or contractual retention requirements.

We use encryption in transit, access controls, tenant isolation, and audit logging to protect candidate data. No online service can guarantee absolute security; please use a strong password and notify us promptly of any suspected unauthorized access.

Depending on applicable law, you may have the right to:

• Access, correct, or export your personal data.
• Delete your account or restrict certain processing.
• Object to processing based on legitimate interests.
• Withdraw consent where processing is consent-based.
• Lodge a complaint with your local data protection authority.

Maritime hiring is global. Your data may be stored or accessed in countries where our infrastructure or employer users operate. We apply appropriate safeguards for cross-border transfers where required by law.

For privacy questions or requests, email privacy@shipjobs.com. We will respond within a reasonable timeframe.